Make the booth readable
- Retractable banner or approved backdrop
- Tabletop product or service sign
- Simple punch-card or drawing callout
Keep the headline short, the benefit specific and the viewing distance realistic.
Plan the message before choosing the pieces
The Kansas State Association of Fire Chiefs lists its 110th Annual Conference for October 28–30, 2026, at Margaritaville Kansas City. The vendor hall is sold out, and the organizer schedules vendor setup on October 28 followed by a full trade-show day on October 29. If your company is already participating, the most useful print plan starts with one question: what should a fire-service leader understand after ten seconds at your display?
Share that message, your booth dimensions, current artwork, required claims, quantities and required-in-hand date. We will help narrow the print list and quote the selected pieces. All recommendations remain subject to your organizer and hotel instructions.
Flexible conference print suggestions
Support the conversation
- Company literature or capabilities brochures
- Equipment or product specification sheets
- Training-resource or program handouts
- Comparison sheets with approved disclosures
Use version dates and internal approval so staff distribute the current information.
Make follow-up easier
- QR cards with a tested destination
- Appointment or demo-request cards
- Department-facing leave-behinds
Give each piece one next step and test every link before printing.
Find useful swag for your booth
- Branded pens, notepads or badge accessories
- Drinkware, bags or practical field-use items
- Event giveaways selected for audience fit
Not sure what to hand out? We can help identify practical promotional products that fit your audience, message, budget and booth plan, then confirm inventory, imprint area, minimum quantity, lead time and organizer rules before ordering.
These are suggestions, not a fixed package. Products, sizes, quantities, materials, finishing, artwork services and pricing are custom quoted. 2 Friends Printing does not control event placement, vendor benefits, shipping, setup or hotel rules.
A practical proofing path
1. Send the brief
Include your booth goal, products, quantities, required-in-hand date and organizer instructions.
2. Upload files
Provide logos, approved copy, photos, brand rules and any required safety or procurement language.
3. Review one proof
Confirm dimensions, content, version dates, QR destinations, spelling and authorized claims.
4. Schedule production
Production begins after specifications, print-ready artwork and the proof are approved.
Timing without a rush-service promise
Our normal print production time is 1–3 business days after final print-ready artwork, specifications and proof approval. Promotional products can require longer supplier, inventory and imprint lead times. These are planning windows, not a guarantee that every product, quantity or finishing method can meet an event date. Shipping, material availability, design changes, organizer approval and hotel handling can add time.
The organizer lists October 17 as the date to notify Courtney Fegter about an item for the planned vendor punch-card drawing, and vendor setup is scheduled for October 28 from 4–8 p.m. Confirm event deadlines directly with KSAFC and submit print files early enough for a complete proof review.
What to send for an accurate quote
Product details
Finished size, quantity, material, one- or two-sided printing, finishing, hardware, promotional-product style and intended use.
Approved content
Final logo files, copy, images, version date, required disclaimers and the person authorized to approve claims.
Schedule and handoff
Required-in-hand date, pickup or delivery plan, organizer instructions and the date your team can approve a proof.
Start with the files you already have
You do not need every specification decided. Send the booth goal, deadline and available artwork, and we will identify the details needed for a responsible quote.
